OFFICE & AUDIT MANAGER
The USA Dry Pea and Lentil Council are seeking qualified applicants for the position of Office and Audit Manager at our industry headquarters in Moscow, Idaho.
Below is the advertisement being carried in several newspapers and other media. Please post this announcement in your place of business. The closing date for this position is July 1, 2019 or until a qualified pool of candidates is identified. All applicants will be treated confidentially. If you know of individuals who may be interested in this position, please have them forward a resume and cover letter to my attention at the USADPLC, 2780 West Pullman Rd., Moscow, ID 83843. The job description is enclosed.
USA Dry Pea and Lentil Council
Accepting applications for the Office and Audit Manager at our industry headquarters in Moscow, Idaho.
Office and Audit Manager- Moscow, Idaho
Technical qualifications should include experience in greeting the public, financial record keeping, preparing correspondence, MS Office Suite, electronic meeting management, social media/website maintenance and office administration. The individual should have strong written and oral communication skills. EOE
Closing date: July 12, 2019 or until qualified pool identified. EOE
USA Dry Pea & Lentil Council
Title: Office/Audit Manager
Supervisor: Vice President for Research & Member Services
Overall Responsibilities. Manage office communications, office files and records, and financial records. Provide audit support and admin support for all organizations. Serve as project manager for WPGA/ID Commission/WA Commission. Maintain company store and provide executive support for office.
Accountability. The Office/Audit Manager is accountable to the CEO and the VPRMS for all duties performed primarily in the areas of reception, phone management, and financial and organizational records management.
Office and Records Manager Responsibilities:
Phone and Guest Reception. Responsible to provide phone and guest reception for the office. Schedule duties with other staff and student interns to insure professional office reception. Back-up phone and reception duties will be assigned in the following order: Student Interns, Executive Assistant, Assistant Marketing Manager, Director of Member Services and Director of Communications.
Records Manager. Serve as overall records manager for the office insuring compliance with Federal regulations and records management regulations for the States of Idaho and Washington.
Accounts payable. Coordinate the proper coding and documentation of the invoices and deposits received. Initiate wire transfers on behalf of the member organizations we serve.
Financial records. Copy and file checks, invoices, deposits and other financial documents as specified by Management Staff.
• Maintain original and electronic organization documents including: contracts, agreements, amendments, minutes, check history, deposits, expense reports in compliance with audit rules and regulations.
•Prepare each organization for its annual financial audit.
WPGA/ID Commission/WA Commission: Serve as Project Manager for meeting management, board member elections, board member training, minutes and records management for all three organizations.
Minutes and Correspondence- Assist the management staff in taking meeting minutes and writing correspondence.
Maintain the staff and industry calendar of events and activities. Assist with the preparation of schedules and supporting materials for a variety of meetings.
Managing Intern Program. Serves as staff point of contact for recruiting, hiring, interviewing, evaluating performance and managing job assignments for the interns and the intern training program.
Industry Store. Manage sales and inventory of the products sold in the Industry store.
Petty Cash. Responsible for managing the petty cash fund including: Proper documentation for each withdrawal and replenishing the account when needed.
Office Mail. Open and distribute incoming office mail. Distribute and file all incoming and outgoing faxes to proper staff member. Handle PL 480 notice, both electronic and mail. Responsible to allocate costs for package services, i.e. FedEx, UPS etc. Prepare and/or supervise proper
mailing documentation to ensure the lowest cost.
Office Supplies. Coordinate the purchase of all industry office supplies with approval of the Management Staff.
Equipment & Building Maintenance. Coordinate the maintenance and repair of all office equipment & minor office repairs. Provide staff technical support on setting up video conference meetings.
Assist management staff with travel arrangements. Travel on behalf of the industry to selected activities approved by the management staff.
Perform other duties as assigned by management staff.
- Bachelor's degree required or 1-2 years’ experience in office operations.
- The individual should have strong written and oral communication skills.
- Technical qualifications should include experience in greeting the public, financial record keeping, preparing correspondence, meeting preparation, social media/website maintenance and office administration.
- Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and Social Media & Web platforms, electronic meeting management.
- Project management software experience (Teamwork, etc.) preferred.
About USA Dry Pea and Lentil Council and American Pulse Association:
The USA Dry Pea and Lentil Council and the American Pulse Association are nonprofit organizations that have served the producers, processors, exporters and food manufacturers of dry peas, lentils, chickpeas and dry beans since 1965. Our mission is to grow the pulse crop industry in the United States.
The organizations have the following four goals:
- Increase Demand (Sales and Consumption) for Pulse Crops.
- Increase the body of research on Health, Nutrition, Functionality and Production / Sustainability of Pulse Crops.
- Ensure Policy that will Promote and Protect the U.S. Pulse Industry.
- Increase membership in the pulse crop coalition.
Our team consists of bright, energetic and talented people who have a passion for promoting the most nutrient dense, cost effective and sustainable food crops on the planet.